Let’s suppose that you are stranded alone on an island, what would be your first action, Get your items and create a list of them, well it’s resource management for you. You have a certain goal to survive with as fewer resources as possible.
In business, however, it’s not that simple. Resource management is not just managing tasks and individuals or creating tool reports. Managing the resource also implies acquiring, managing and allocating the resources required for the enterprise project. It ensures the practical usage of external and internal resources, especially those which are scarce. They should not exceed their budget or deadline. These resources include enterprise resources such as equipment and goods, labour resources such as workers and employee and financial resources such as assets and funds. By initiating an efficient process of resource management, you are going to maximise your profitability and oversees the enhanced utilisation of these resources.
The term: Resource management
The term resource management refers to the process of scheduling, pre-planning and allocating assets and resources to enhance efficiency. There should be no scope of wastage, especially in business. Resource management is somewhat centred around productivity and optimisation. Resource management ensures that there are enough physical resources for ongoing production, but they also ensure that there is no overabundance of products which results in damages of raw material. The process of resource management also aims to maintain task distribution so that all workers and labour is assigned for their particular task.
One of the main reason why I am writing this blog is that poor and inefficient resource management is the reason for almost every failed enterprise. Business administration student who is searching for their project in management subject can look for Assignment help Uk. Our website claims to provide original, plagiarism free content on reports and case studies concerning your assignment at a minimal cost.
Advantages of resource management
There are so many benefits when an enterprise opts apt resource management. Some of the advantages are listed below.
Prevention of burnout
Efficient resource management enables you to prevent any “dependency” or “overallocation” of resources by creating an insight into the group’s workload. This mainly relies on the efficient allocation of labour.
Avoid the unforeseen hiccups
By listing all the available resources upfront and apt planning of them, one can troubleshoot all the errors and problems even before they occur.
Enabling a safety net
Let us assume that the planned project fails because of scarcity of resources. Planning and resource management establish the notion of a safety net or in simple words a backup plan, if the project fails.
With a high rated approach and understanding of what’s needed to execute and manage a future project, you can effectively measure and plan resource optimization.
With transparency aspect, other teams of the organisation can gain access to team’s bandwidth, and plan accordingly in case your team is at full capacity and available to initiate a new project.
Why resource management is so crucial for any business
Defining all the resources and their availability, along with the planning of all requirement of resources with regards to reporting allows for a durable usage of limited resources. Standardisation of processes and procedures also reduce the consumption of resources and finance which are being spent on bad or useless things. This is a significant cost saving factor for any enterprise. All of the above factors solely contribute to the overall finalising a project.
Best ways for management of resources
Some of the best ways to manage the enterprise resource effectively is to follow these standard procedures and processes given below:
Allocation of resources is required to identify all the resources which are necessary to work. It also estimates the required amount of finance and efforts for ongoing business procedures. To enhance a clear view of the project, managers often use allocation reports which provide a level view to a detailed rundown of whole resource availability.
Aggregation of all the resources implies for detailed reports on a weekly, monthly or daily basis. These reports show the total cost and consumption of resources. Last procedure is resource scheduling which calculates the finance and effort resources for smoothly ongoing proceedings.
Once the enterprise has established the resource allocation they can successfully comprehend the required consumption. On the other hand, there are some instances that a company might need to apply such as certain scheduling techniques to make sure that the project meets its objective. These specific techniques include:
- Resource Leveling
- Resource Smoothing
Smoothing of resources is useful when time constraint takes a big priority in business procedures. And levelling creates a balance of all the resource stock in business procedures. Sometimes both the techniques are implemented substantially to achieve intelligent business management. An example of levelling is having a blogger who has also experience in graphic design help out the graphics team. He can also suggest some new ideas to make web development.
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Key terms involving resource management
Resources breakdown structure
The laid out resource plan gives you a clear depiction of the resource requirement. The viable step is to create an organised hierarchy system among the resources. This step is known as RBS ( resource breakdown structure ). RBS tries to identify the order of resources according to the reports generated using resource aggregation.
Please make sure that RBS is different from Work breakdown system (WBS). The latter defines the physical or technical task associated with every phase of resource planning, while the former plans financial resources.
Responsibility assignment matrix
This particular step in involves allocating assigning responsibilities to their executives for each resource in resource management. The questions that are laid out in this step involving responsibilities includes:
- who is entitled to a particular task
- Who can assist resources if there are some problems or queries involved regarding that particular task?
- Which one of them keeps reports and pieces of information about the progress of the task?
Resource assignment matrix ensures the use of the following symbols to explain the hierarchy.
- I: Informed
- R: Responsible
- C: Consulted
- A: Accountable
This aspect of resource planning refers to the visual representations and reports of resource allocation. It helps the employees and project management to stay in a loop. It is an quick any adaptable way to determine work and reports distribution.
Some of the advanced and upgraded tools in market even provides you a real time allocation of resources rather than just providing you with a graphical representation. This helps the project managers to overview and schedule resource allocation. With this step the possibility of conflicts are reduced and management can avoid over and under allocation.
This step creates a notion principal that an enterprise should guard against wholly depending on a particular team or organisation or certain resources. Over-reliance on a specific subset of resources can create a possibility of resource shortage and workload bottlenecks.
You can avoid the dependency of resources by distributing the work across all multiple resources or by having a safety net. For example , if an executive is assigned with several tasks and responsibility simultaneously, he have the powers to create a mass hysteria among enterprise.
Resource forecasting allows the management team to predict future requirement before the initiation of the project. Having a competent resource management plan is crucial to optimize materials, people and budget efficiency. In between the planning steps of the project, resource forecasting predicts possible constraints, project’s scope, potential risk and unforeseen costs.
To make all these predictions work, project managers need to know with the project development life cycle, its objectives and overview of all the resources within the enterprise. Various Project management software’s available in the market represents a level of visibility for all the resources of the project.
The resource management is a very crucial aspect for any business to excel and become successful in their field. If one is new to resource management, it’s a possibility he will get confused by resource terminologies such as scheduling, planning and allocation. It will take time for any enterprise to adopt new tactics, methods and techniques with regards to resource management. But once a company have achieved it, they can overview their resources more clearly.
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